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How To Host A Virtual Vision Board Party That Everyone Will LOVE

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Vision board parties have become the thing to do when the new year is coming around and you’re ready to redefine your future.

In my opinion, vision boards are the best way to leave an old, crusty year behind and walk into your new year brand new, rejuvenated and ready to make your past accomplishments look like blips on the radar.

Vision board parties literally have it all: good food, drinks, goal setting, crafts, knowledge sharing and (most important) a reason to brag about yourself. (Who doesn’t like a little humble bragging?)

That begs the question, is it possible to take an in-person experience like a vision board party and bring it online? The answer is a definite YES!

I've hosted a few virtual vision board parties and the majority of the process is the same. The biggest difference would be getting the attendees to feel "in the moment" enough to share their stories and get to know each other. 

Here’s how to do a virtual vision board party your attendees will love.


The Tools

FOR THE VIDEO

For hosting the virtual vision board party, I use Crowdcast.

This is a super easy-to-use tool that allows you to broadcast to a live audience. (It’s so simple, I’ve had non-tech-folks tell me how much they love it!)

Crowdcast is perfect for vision board parties because this service allows up to 4 people to come onto the screen at the same time so your attendees can really get to know each other! In my events, I’ve had attendees jump on to the screen live to share their answers to questions I’ve asked the group.

Crowdcast will also accept ticketed events and even process the payments for you to making selling tickets to your virtual event super easy!

PRO TIP: PRICING

I will typically charge a fee for virtual parties. Since you're not offering anything like food/drinks/magazines, you cannot charge as much as you would for an in-person event.

Based on your experience (and what you plan to offer) anywhere from $9-29 is fair game. 

The Agenda

Your agenda will look similar to an in-person event.

·         Welcome: This is where you welcome guests and possibly share a tiny bit about you. You can ask guests questions and tell them what they have access to with the software you’re using. With Crowdcast, you’re able to invite guests live to share their story, they have a chat window and polls that they could use to engage. You’ll want to share all of these options with them at the beginning of the evening.

·         Icebreaker: These are simple “getting to know you” activities. I’ve discussed vision board party ice breakers in detail here.

·         Activity: Vision board parties are meant to get people thinking about what matters most in their lives and set goals. Walk through one or two activities to help your attendees think ask the important questions about what they really want out of their lives.

·         Tutorial: Every vision board party needs a tiny vision board tutorial. Here is where you tell attendees how to create a vision board that works. Creating effective vision boards typically consists of three phases: deciding on what big goal you want to work towards, thinking about how you’ll enjoy your life while in pursuit of that goal, and putting those ideas onto paper. Find out a fun way for you to share that with your audience.

PRO TIP #1: KEEP IT (RELATIVELY) SHORT

The party can be shorter, 1-2 hours. This depends on the time of day, whether the group becomes active and the conversation. I usually let the conversation flow and have gone up to 2.5 hours if things are going really well.

PRO TIP #2: BE READY FOR EVERYTHING

In person, you can control the room, the ambiance and what's going on in the background. You cannot do any of these things in a virtual party.

For example, in one virtual party a woman's kids ran up to her to say goodnight.

To keep the party fun, I chatted about her kids and wrapped parenting goals into the conversation.

When you're doing a virtual party - you have to be super flexible and ready for surprises.

PRO TIP #3: MAKE IT INTERACTIVE

Have activities for people to do and ask questions - wait for them to answer. People will be typing in response to what you’re saying in the event. Some people type slower than others. When you ask questions make sure you wait for people to type and respond to your questions before moving on to the next topic.

 

The Risk

The biggest benefit of a vision board party is taking that moment to yourself to stop worrying about what’s going on at home, work, hubby, the kids and focus on yourself for a moment. In it’s essence, it’s self care.

Moving vision board parties to online puts the self care benefit at serious risk.

In person, you can control the room, the ambiance and what's going on in the background. You cannot do any of these things in a virtual party.

For example, in one virtual party a woman's kids ran up to her to say goodnight.

To keep the party fun, I chatted about her kids and wrapped parenting goals into the conversation.

This is the biggest thing when you're doing a virtual party - you have to be super flexible and ready for surprises.

If you’re thinking about hosting a virtual vision board party this year, give it a shot! This can be a great way to meet people online that you would never be able to interact with in person and add a more interactive form of communication with your audience.

Want To Start Planning Your Vision Board Party? 

  1. Download the FREE vision board party planning checklist.

  2. Check out our top resources for hosting a vision board party.

  3. Are you a coach or educator looking to host a profitable vision board party? Start the Sold Out Vision Board Parties Course.

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About Chantl

Chantl founded Thrive Lounge to give women the kick in the pants they need (lovingly, of course) to uncomplicate their goals, stop making excuses, get productive and start living the life they always wanted. Her Sold Out Vision Board Parties online course, helps success and mindfulness coaches host profitable, effective and transformative vision board parties.

7 Proven Productivity Strategies To Get More Hours In Your Day

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How many times have you been super excited to seize the day only to get half way through your to-do list?

The daily to-do list may seem like a simple concept.

You have things to do.
Write them down.
Do them.
Rinse and repeat. 

However, many people struggle with getting to the bottom of their daily list. Sometimes we add so many things on to our plate during the day that we end up with more things to do than we started with. (Those days are the worst, aren't they?)

How in the world do you eat healthy, work out, work for 8-ish hours, spend time with family, take time for self care, build your relationships AND get a full night't sleep at the end of the day? 

Simple. You don't. 

The incredibly insightful book 168 Hours: You have More Time Than You Think breaks down exactly why we all should stop planning by the day and focus on spreading all of the things you want to do throughout your week. 

Your week is filled with unlimited opportunities to do everything that you want. However, most people create never-ending daily to-do lists that can often leave us feeling exhausted and unaccomplished by the end of the day.

I'm going to walk you through exactly how I plan out my daily to do list one full week at a time. This simple change allows me to get everything done over the course of a week without feeling overworked or overwhelmed.

 

Plan hard due dates first. 

Some of your to-do list items have a due date that you cannot change. 

For example, if you have a project to due on Wednesday you'll have to work on it on Monday and Tuesday. (You certainly don't want to be like the teenage me, who would be scrambling on Tuesday night to throw something together for me to take to school. One Science Fair I created a project titled Which Soap Suds The Best? I put soap and water in a bucket, swished it around and took a picture of it. #Embarrassing) 

This is where planning your to-do list for you whole week at once really comes in handy because you're looking at a birds eye view of your week and can see further into the future beyond the needs of today and tomorrow.

 

Plan your essentials.

There are certain thins you have to do to survive, keep your relationships strong and maintain your health. These are things you know you'll be doing every single week without fail. So it makes sense to block that time off next.

Here are some examples of essentials. Decide on what works for your lifestyle. 

  • Work
  • Grocery shopping
  • Cooking meals
  • Relationship building (with spouse, friends and family)
  • Sleep
  • Gym
  • (If you have small children) Homework, Reading and Bathtime

As you think about the time you have for these, remember you're thinking about your entire week. It's totally OK if you don't have time during the day to go to the gym 3 days a week. Push it to the weekend. Trust me, it still counts. 

 

Food matters.

Let's be real... We all have to eat.

While you may not really think about it (because it's really a basic need) food can easily take up 10 hours of your week! There's thinking about what you want to eat, going to the store to buy groceries, prepping all of the food, cooking and finally eating your meal. 

Build that time into your week... and find ways to optimize it. 

For example, I try to make a big meal on Mondays and Wednesdays and eat the leftovers on Tuesdays and Thursdays. This gives me more time to spend with my family or get a yoga session in after work on those days. 

Do you see where I'm going with this? If you plan your week all at once, you can see where those pockets of time exists. You can now be intentional where you would've previously spent that extra time wondering what you're going to eat tonight, praying that you have the ingredients you need for that miscellaneous recipe you just found on Pinterest or scrolling Facebook.

 

Events & Appointments

Here's where things start to get a little tricky. Some weeks, you'll have random appointments that throw a wrench into your weekly routine.

It could range from a doctors appointment, parent-teacher conference, networking happy hour mixer or your BFF's Dirty Thirty Birthday Bash. 

Put all of your appointments on your to-do list on the day they fall on. Then move your existing to-do items to around to accommodate these experiences.  

For example, if you have a parent teacher conference Thursday night, you may want to plan to meal prep Wednesday night. 

 

Set aside daily hustle time.

I don't know anyone that doesn't have their own side hustle these days. I'm using side hustle liberally. You could be running a blog, taking additional courses to boost your skills, building a business or training for a marathon. 

All of these things take time to build if you want to make a meaningful difference. Make sure you block off time to work on them. 

I choose to wake up early on a daily basis before work (from about 5-7AM) to work on this lovely blog you're reading right now. I also block off about 6 hours every Sunday to work strictly on creating products for the blog. 

 

Don't skip your daily me-time Activity.

When you fail to plan (or plan poorly) the first thing that suffers is the time spent taking care of yourself. 

 

Use Your weekends

Your week can quickly get stolen from you. When you're early in your career, networking events and working late can steal your weekday evenings. If you have a family, your kid's after school activities can usurp your afternoons.

You can still maintain your productivity and accomplish everything you want by shifting things to the weekends.

You can grocery shop and meal prep on Sundays. You can host a potluck to spend time with friends and family on Saturday nights. You can side hustle, take a class or serve your community on Sunday mornings. 

 

THREE ITEM MAXIMUM DAILY

One mistake people make is cramming a lot of things into their schedule assuming they're going to work super hard, drink red bull and skip sleep to accomplish their goals.

This rarely works because you're betting on a Sunday that your Tuesday self is going to have enough will power to stay up late. This can be a hit or miss depending on whatever else happened that day.

Have you ever gotten mad at yourself for falling asleep when you had things to do? This is totally irrational, but we've all done it.

Give yourself a three item maximum on your to-do list for any given day. By doing this, you will make sure that you only put the most important and urgent things on your list. (If you're super gangster like me, you only put one thing on your to-do list each day.) This also gives you a fighting chance at finally crossing everything off your to-do list which will leave you feeling accomplished each day and ready to attack the next. 

 

By planning out your days like this, you have unlimited time and flexibility to move things around like puzzle pieces until they fit perfectly into place. At the end of the week, you'll realize that by putting less on your plate on a daily basis, you will have accomplished more, gotten more sleep, spent more time with friends and family AND took care of yourself more.  The time exists everywhere... it's your job to use it. 

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How To Get Shit Done Like A Billion Dollar Company

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When it comes to our day jobs it seems like we can deliver any report, PowerPoint or insert random solution here on time and high quality....

BUT when it comes to our goals in life (money, side hustle, weight loss, etc.) we will sometimes let our goals fall flat and due dates come and go without moving one step in the right direction? 

Maybe it's because at work we have a team that's depending on us. 

Or there's a project manager setting clear due dates and check points. 

Or you really, really, REALLY want that promotion - so you know you have no choice but to get this work done. 

Creating a life you want through earning more money, creating a thriving side hustle, becoming healthier or spending more time with family and friends is like giving your entire life a promotion. You know you can benefit from them in the same way... so it's time to start taking them just as seriously as you do your day job. 

Here's the deal, you can give yourself a good ol' life promotion using the same project management tactics you do at your 9-to-5. 

Here are the steps I use to totally crush every goal I set (and I stole them right from my project manager - she's a certified goal-crushing boss) ... 

Side note:This strategy will not turn you into a goal-focused robot (because real bosses leave time to be spontaneous wallflowers or hit up a bottomless mimosa brunch at a moments notice). Instead, it'll help you master the goals that matter - the ones you want to keep BY ANY MEANS NECESSARY.

 

Have someone to hold YOU accountable

At my 9-to-5, our project manager will call us, email us, and send us instant messages on the day something is due and make sure that we deliver.

Now I'm going to be very clear - I aint got that kinda money to do this in my side hustle. BUT I do have a Facebook group that holds me accountable and makes sure I get my life together and commit to my projects. We regroup every Sunday to talk about our goals for the week and we even will kick each other in the pants if we need a bit of tough love. 

When I was creating The Vision Board Planner, I was hesitant to post it and wanted to do yet another additional round of edits or one additional design change before releasing it on my site. That's when one of the members said "PUT IT OUT ALREADY!" and reminded me that I'd put hard work and effort into it to make it great. At this point I'm just afraid to put it out there - and there was nothing stopping me from re-editing and re-designing it later. End result? I hit my goal. 

Make sure you have someone - anyone - to hold you accountable. And if you friends are a bunch of party animals that spend more time thinking about the next club than their next goal, join a Facebook group. I'm in The Launchpad by Savvy and Fly, but you can totally shop around until you find one that fits your style. 

 

Set a concrete due date for your end goal

You know in your day job, your boss always says "Can I have this by (insert date here)" when giving you a new project. 

This is where goal setting in life gets tricky. You can give yourself a due date all day long, but there is no one you have to "deliver" it to except your future self. It's also much easier to sit on the couch watching Netflix and convince yourself that you can always do it later. #TheStruggleIsReal

If you want to get results like a boss, you're going to have to set goals like them, too. Set an end date for your goal - one that doesn't give you too much time or too little - and then communicate that to your accountability partner (or your Facebook group).

Setting your end date will also help you with planning out your steps and making sure you're ready on time. 

 

Brainstorm every step you'll need to take to get from where you are to where you're going

At your 9-to-5, you'll make sure that you spell out every step of your project before you get started and get clarity from co-workers, mentors and bosses. 

In life, it's tempting to just wing it. That's one way to get it done, but you're more likely to complete your goals if you take the same brainstorming approach before you even get started. 

Breaking your goals down into small steps is an important part of the goal setting process because within each goal are small projects that must be completed. For example, if you're going to lose weight, you'll need to get your eating habits in order. You may have to research different diets and choose one. You might have to find a gym that you like and create workout routine.

Keeping all of those steps in your head and overloading your brain will probably give you a major headache (and even keep you from ever getting started). Instead, think about every tiny step that needs to be done and then write them down.

Your goal becomes less daunting and much more approachable once you can see the small steps outlined in one list. 

 

Estimate how many days it will take to complete each task

Now let's get to the important part in planning out your goal.

You'll need to put all of the steps you'll need to complete your goal in order. Then, write down how long it will take you to complete all of your small projects if you do them WELL. (That means you're giving yourself enough time to deep dive into the project, research it, complete it and then check it to make sure it's right.)

In other words don't think about how much time will it take to complete your goal if everything goes perfectly right and you don't hit any road blocks.

Let's get one thing straight...

Real Life = Sh!t Happens = Plan For It!

Once you have your plan laid out it's much easier to see the journey you have to take from start to finish.

 

Add in your vacation + self care days

To piggy back on my Sh!t Happens rant, a good project plan also adds in your vacation days and your self care days. While it may seem tempting to "hustle hard" or join the #TeamNoSleep movement, I wouldn't plan it into your work schedule.

Imagine if you planned to pull an all-nighter to write your book AND YOU ACCIDENTALLY FALL ASLEEP (blasphemy!). That would immediately put you off track and inhibit you from reaching your goals. To have a good plan, be realistic about your habits and your me time. Build in Christmas, Easter, birthdays and whatever else is important to you into your schedule. 

I'll be really honest about my life... I don't work on Friday nights or Saturdays. It's actually pretty difficult sometimes to NOT work (because I'm really excited about my work and want to work in my free time) but building in that time to spend with family and friends is important for my sanity. It also allows me to approach my work the next week with a fresh mind and super excited about tacking the week LIKE A BOSS. 

Take note of the holidays, weekends and the days you spend with your family. Your plan should work for you - not the other way around so build that time into your plan!

 

Put It All Together In One View

Now that you have a plan on each step you need to accomplish your goal AND how long it'll take you to do each one, it's time to plan out exactly how you'll get from where you are to where you're going by task and by date (including your self care days).

 

Planning out your goals with this system will make sure that you stick to your goals all the way through AND have the right checkpoints in place to accomplish your goals the right way and on time - just like you do at your 9-to-5.  #winning

 

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About Chantl

Chantl founded Thrive Lounge to give women the kick in the pants they need (lovingly, of course) to uncomplicate their goals, stop making excuses, get productive and start living the life they always wanted. Her book, Goal Doing: Practical Advice For Goal Setting, Action Planning and Achieving Your Dreams, gives women a step-by-step guide to create, plan and achieve their grandest goals.