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Vision Board parties can be a ton of fun, but often times they're hosted by us regular folks who sit around drinking and chatting with all the party guests. And have now these fun party hosts have decided to add Vision Boards into the party mix, and while the intentions are great, they don't always have the right structure to make a successful party.
As a host, it your job to make sure that attendees get what they want to achieve out of coming to the event.
Here are a few common mistakes people make that you'll want to avoid while you're planning your Vision Board party.
Filling every minute of the agenda
I know this one sounds a bit crazy! We want for every moment to be planned out and have every activity flow really well into the next one.
Here's what's wrong with that:
About 50% of attendees will show up late.
People will inevitably miss key content and want you to repeat.
A full agenda doesn't leave much time for networking and chatting with others.
Solution: Leave some "mingling" time in your agenda. It's unstructured time where people can get to know each other and chat about whatever they want. This will help them start to build relationships with others on their own.
Related Content: 8 Fun Vision Board Party Activities & Ice Breakers
Not having food/drink options for everyone
Food can be tricky. I once held an event where I forgot the non-alcoholic beverages and had to get a pitcher of water for non-wine drinkers! You want to have super yummy options and get creative to your hearts content, but you also want to be inclusive so that everyone at the event has something to eat.
Solution: Make sure you cover the basics and have gluten free, dairy free and vegetarian options for people. If you want to get fancy, add a form to the registration where people can outline exactly what kinds of food allergies they have so you can plan accordingly.
Related Content: What Kind of Food Should You Have at Your Vision Board Party?
Not having enough good magazines
Magazines are the backbone of the Vision Board! If you don't have enough good magazines to go around, people will end up fingering through the same ones over and over long after they've realized that there is no inspiration in them.
Solution: Ask attendees to bring their own extra magazines from home.
Related Content: Where to Buy Magazines for Your Vision Board Party
Not telling people what to bring
It's pretty common for people provide their own poster boards and bring their own magazines at Vision Board parties. If you don't plan on providing everything for your attendees, you'll want to make sure they know exactly what to bring. Otherwise people may show up empty handed and you run the risk of not having enough materials to go around.
Solution: Provide a list of items in the invitation that they can scan quickly.
Related Content: How to Nail Your Vision Board Party Invitation
Not curating good speakers
If you decide to bring speakers to your event, it could go really well or really bad. Speakers are meant to compliment the event or raise it to the next level with fun, inspiration, and relevant stories for your audience. A speaker who isn’t relevant may leave guests confused. And you definitely want the speaker to be uplifting and encouraging.
Solution: Make sure any speaker you invite has experience that would be relevant to the people attending the event. Perhaps it’s someone who you’ve seen speak at other events or a recommendation from a trusted source.
Related Content: 5 Ways to Become a Vision Board Party Speaker
Not Facilitating conversation among guests
Sometimes you can drop people into a room and they just click. Some people make friends easily and find common grounds to start really cool conversations quickly. Other times, it's a bit more of a struggle. Unfortunately, you have now way of knowing whether your guests will click immediately or if they'll take a little warming up.
Solution: Have a few ideas ready to get people engaged early on in the event with some ice breaker activities that can get the conversation started.
These common Vision Board party mistakes are super easy to avoid with proper planning and a little bit of flexibility. Enjoy your party planning!
Comment below with your favorite Vision Board Party Planning tips.
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Chantl founded Thrive Lounge to give women the kick in the pants they need (lovingly, of course) to uncomplicate their goals, stop making excuses, get productive and start living the life they always wanted. Her Sold Out Vision Board Parties online course, helps success and mindfulness coaches host profitable, effective and transformative vision board parties.